HR/Payroll Related Forms

Foreign Individual Request Form To setup a foreign individual in the Oracle Vendor database.
You’re responsible for logging into GLACIER, completing the program, printing the
Tax Summary and providing the forms to the NRA Tax Group in order for the
Mathematics Department staff to process your reimbursement/payment request.
GLACIER should not be filled out more than 30 days prior to entering the US.
I-9 Cover Sheet (DOCX) This cover sheet must accompany every I9 form submitted
I-9 Form (Employment Eligibility Verification) Check for employment eligibility and provide proof of identity documentation for U.S. citizens and non-citizens prior to hiring.
I-9 Form Instructions The instructions explain how to fill out the I9 form.
IRS W-4 (2018) Authorize Harvard to change your federal withholding exemptions and additional income tax withholdings
W-4 instructions Tax withholding info update for new employees. Log in to Peoplesoft to fill out W4 online.
Direct Deposit instructions Update direct deposit for new employees. Log in to PeopleSoft.
W-4 for Harvard Students Authorize Harvard to change your federal withholding exemptions and additional income tax withholdings. This version of the W-4 is for Harvard students only.
Massachusetts Tax Form for Harvard Students Authorize Harvard to change your Massachusetts withholding exemptions and additional income tax withholdings.
Student and Temp Payroll Time Sheet Departmental form for Students and Temporary employees to record their hours worked on a weekly basis. Must be signed by direct supervisor and submitted to the Math Department Finance Office for entry into the PeopleSoft system.
Dependent Data Sheet For foreign scholars with family members. Must be typed. Please complete all sections regarding family members who will be accompanying the scholar or who are currently in the United States.
Visa Document Request Form F-1 Students and J-1 Exchange Visitors sponsored by Harvard University should complete this form to request a new visa document.
Course Assistant Appointment Form Course Assistant Appointment paperwork at the Math department (updated Aug 2016).
Salaried Appointment Form Word document for salaried appointments at the Math department.
Non-Salaried Appointment Form Word document for non-salaried appointments at the Math department.
Time Reporting is done via Peoplesoft Are now done using People soft

 

Copies of all Financial and HR/Payroll forms can be found in The Mathematics Department Main Office, 3rd Floor.