Staff Directory
| Name | Role | Office | Tel | |
|---|---|---|---|---|
| Maureen Armstrong | JDG Editorial Assistant | 332 | 617-495-1980 | maureen@math.harvard.edu |
| Pamela Brentana | Faculty Assistant | 325 | 617-495-5334 | pbrentan@math.harvard.edu |
| Arthur Gaer | System Administrator | 426g | 617-495-1610 | gaer@math.harvard.edu |
| Susan Gilbert | Graduate Program Administrator | 331 | 617-496-5211 | sgilbert@math.harvard.edu |
| Alex Gontar | CMP Editorial Assistant | 242h | 617-496-1986 | agontar@math.harvard.edu |
| Cynthia Jimenez | Undergraduate Program Coordinator | 334 | 617-495-9116 | cindy@math.harvard.edu |
| Anna Kreslavskaya | Senior Research Administrator | 325a | 617-495-1946 | kreslavs@math.harvard.edu |
| Susan Milano | Calculus Coordinator | 308 | 617-496-4203 | milano@math.harvard.edu |
| Nancy Miller | Birkhoff Library Librarian | 337 | 617-495-2147 | nancy@math.harvard.edu |
| Roberta Miller | Staff Assistant | 325 | 617-495-2141 | robbie@math.harvard.edu |
| Irene Minder | Director of Administration and Finance | 329 | 617-495-2170 | irene@math.harvard.edu |
| Nathalie Morales | Staff Assistant | 325 | 617-495-2171 | morales@math.harvard.edu |
| Andrea Patino | Financial Coordinator | 323 | 617-496-9200 | apatino@math.harvard.edu |
Financial Forms
| Employee Reimbursement/Corporate Card Payment Form | Must accompany any employee reimbursement request |
| NonEmployee Reimbursement Form | Must accompany any non-employee reimbursement request |
| Foreign National Information Form (FNIF) | Used to set up foreign nationals |
| Missing Receipt Affidavit (MRA) | Must be used in lieu of missing receipts over $75 (except conference expenses, when expenses under should be recorded as well) |
| Business Meals Track Form | To collect information about the purpose of business meals and participants |
| Payment Approval Form | To obtain approval from Faculty on payments for visitors or vendors involving Start-up funds or Federal funds. Used to get approval on subcontract invoices. |
| Expenses under $75 (without receipts) | Must be used in lieu of missing receipts under $75. |
| Grant Relevance Statement | To guarantee the expense is relevant and appropriate to the project of the grant |
| Honorarium Form | Must be used to process a refund or honorarium through Web Voucher in lieu of an invoice |
| Federal Awards Travel Reimbursements Exception | When a traveler uses a non-U.S.-flag air carrier on travel to be charged to federally sponsored awards |
HR/Payroll Related Forms
| Foreign National Information Form (FNIF) | Used to set up foreign nationals |
| I-9 Cover Sheet (DOCX) | This cover sheet must accompany every I9 form submitted |
| I-9 Form (Employment Eligibility Verification) | Check for employment eligibility and provide proof of identity documentation for U.S. citizens and non-citizens prior to hiring. |
| IRS W-4 | Authorize Harvard to change your federal withholding exemptions and additional income tax withholdings |
| W-4 instructions | Tax withholding info update for new employees. Log in to Peoplesoft to fill out W4 online. |
| Direct Deposit instructions | Update direct deposit for new employees. Log in to PeopleSoft. |
| W-4 for Harvard Students | Authorize Harvard to change your federal withholding exemptions and additional income tax withholdings. This version of the W-4 is for Harvard students only. | Massachusetts Tax Form | Authorize Harvard to change your Massachusetts withholding exemptions and additional income tax withholdings. |
| Massachusetts Tax Form for Harvard Students | Authorize Harvard to change your Massachusetts withholding exemptions and additional income tax withholdings. |
| Student and Temp Payroll Time Sheet | Departmental form for Students and Temporary employees to record their hours worked on a weekly basis. Must be signed by direct supervisor and submitted to the Math Department Finance Office for entry into the PeopleSoft system. |
| Dependent Data Sheet | For foreign scholars with family members. Must be typed. Please complete all sections regarding family members who will be accompanying the scholar or who are currently in the United States. |
| Visa Document Request Form | F-1 Students and J-1 Exchange Visitors sponsored by Harvard University should complete this form to request a new visa document. |
| Appointment Information Form | Word document for appointments at the Math department. |
| Math1a-21b Timesheet | Word document Course assistant time sheets for Math 1a-21b without Ma |
| Math Ma/b Timesheet | Word document Course assistant time sheets for Math Ma |
| Upperlevel Timesheet | Word document Upperlevel Course assistant time sheets |
Undergraduate Student Forms
| Undergraduate Student Travel Grant Application | Instructions and application form to request department Travel Grant funds |
Graduate Student Forms
| Graduate Student Travel/Research Grant Application | Instructions and application form to request department Travel Grant funds |
Sponsored Research
| Sponsors: | Portals for Applications and Reporting | Funding Opportunities Search Engines |
NSF Proposal Documents and Templates:
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External adminstrative links
| FAS Postdoc resource page | Resource page for postdoctoral fellows at FAS |
| HARVie Employee Intranet | Needs password and will allow to access People Soft Payroll and benefits Information |
| Employment at Harvard | Employment resources at Harvard |
| FAS Human Resources | Human resource website of FAS |
| FAS Registrars Office | The FAS registrar office. Some forms like grade change forms or course statistics |
| Office of Provost | The Office of the Provost |
| FAS Handbooks | Handbook for Students for Faculty |
| My Harvard | Start page for many Harvard resources |